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What is a cash flow statement?

A cash flow statement tracks all the money flowing in and out of your business. Use it to find payment cycles or seasonal trends when you need additional cash for payments. This can help you plan ahead and make sure you always have money to cover payments.

Create your cash flow statement

Create a cash flow statement by listing all your incoming and outgoing cash items. At the end of the incoming and outgoing sections, add a row for total incoming and for total outgoing.

You’ll add the dollar amounts for each item for the next 12 months.

Use the outline below as your starting point for your cash flow statement for each month.

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Cash flow statement template

An alternative spreadsheet version of this list is available to download and edit.

Complete your cash flow statement

For each year, you'll need to fill in actual or estimated figures against each item. If you use estimated costs, you’ll need to label them clearly.

You’ll also need to clearly state on your cash flow statement whether your figures are GST inclusive or exclusive.

For each month, calculate the:

  • total incoming
  • total outgoing
  • monthly cash balance
  • closing balance for the month

Read next

Check our information on how to organise your finances.

Find financial terms in our glossary.